Time tracking

Time tracking allows employees to record their working hours in the mobile app, and gives administrators in the dashboard a detailed target/actual evaluation. The comparison is based on the assigned working time model of each employee.

Note

In the dashboard, find time tracking under Employees in the sidebar. Select the TIME TRACKING tab there.

Overview in dashboard

The overview page shows the time tracking data of all employees for a selectable period.

Hours chart

The bar chart at the top shows three values per employee:

Bar	Description
Worked	Actually worked hours
Overtime	Hours above target
Missing hours	Hours below target

Summary cards

Four cards summarise the data for the selected period:

Card	Description
HOURS TO PLAN	Target hours based on working time models
WORKED HOURS	Sum of all actually recorded working hours
MISSING HOURS	Difference between target and actual (if negative)
OVERTIME	Difference between actual and target (if positive)

Employee table

The table below lists each employee with the following columns:

Column	Description
EMPLOYEE	Name of the employee
TARGET H/WK	Target hours per week according to working time model
TARGET	Target hours for the selected period
TOTAL	Actually worked hours
DIFFERENCE	Deviation between target and actual

Use the search field to find individual employees. Use the EXPORT button to download data as PDF or CSV. Use PERIOD to select a custom evaluation period.

Individual view

Click on an employee in the table to open the individual view.

The individual view contains:

• Chart and summary cards — Personal hours chart and three cards with target, actual and difference for the employee.
• Weekly schedule — Shows the employee’s current weekly schedule. Use + CREATE WEEKLY SCHEDULE to create a new weekly schedule if one does not exist.
• Daily overview — Detailed listing of individual work days:

Column	Description
DATE	Day of the entry
TOTAL	Total recorded working hours
TARGET	Target hours for this day
WORK	Pure working time (without breaks)
BREAKS	Recorded break time
DIFFERENCE	Deviation between target and actual

Use + ADD ENTRY to manually create a time entry for the employee.

Tip

For the target/actual comparison to work, the employee must be assigned a working time model. Without a working time model, no target hours are calculated and the difference remains empty.

Mobile app

In the mobile app employees record their working hours via the Work tab in the bottom navigation:

1. Open Work tab

   Tap Work in the bottom navigation and start recording with Start your working day.

   

2. Working time running

   The clock starts. Use the toggle to choose between manual time tracking (assign times to tasks and locations yourself) and GPS (automatic assignment via GPS tracking).

   

3. Record breaks

   Use the break button next to the running working time to record breaks during the work day.

4. End work day

   End the time recording at the end of the day using the stop button. The data is automatically synchronised and appears in the dashboard evaluation.

Note

The Work tab is available to employees with the TASK_WRITE permission; GPS time tracking additionally requires GPS_TRACKING_WRITE.

Permissions

Permission	Description
TIME_TRACKING_READ	View time tracking data
TIME_TRACKING_EXPORT	Export time tracking data as PDF or CSV
TIME_TRACKING_EDIT_OWN	Edit own time entries
TIME_TRACKING_EDIT_ALL	Edit time entries of all employees
TASK_WRITE	Use time tracking in mobile app (Work tab)
GPS_TRACKING_WRITE	Record GPS time tracking in mobile app

Related pages

Start GPS tracking Record work paths in parallel with time tracking

Working time models Configure target hours and weekly schedules

Annual leave & sick leave Request and manage absences

Employees Manage employees and their settings