Annual leave & sick leave

Annual leave & sick leave

Absence management allows employees to submit leave and sick leave requests via the mobile app, and gives administrators a calendar overview of all absences in the dashboard.

Note

In the dashboard, you’ll find absence management under Employees in the sidebar. Select the ABSENCE tab there.

Calendar view

The calendar view shows a grid with employees in the rows and days in the columns. Each entry is colour-coded:

Colour	Meaning
Blue	Approved leave
Orange	Pending request (not yet approved)
Red	Sick leave
Grey	Weekend

Use the CALENDAR / LIST toggle bar to switch between the calendar view and a tabular list view of all requests.

Using the + NEW REQUEST button, administrators can create a new leave or sick leave request for an employee directly in the dashboard.

Request lifecycle

Every request goes through one of three statuses:

Status	Description
Pending	The request has been submitted and is awaiting approval
Approved	The request has been approved by an administrator
Rejected	The request has been rejected — optionally with a reason

Approve or reject requests

Administrators can process pending requests in the dashboard:

1. Navigate to Employees → ABSENCE.
2. Pending requests are marked orange in the calendar view.
3. Click a pending request.
4. Select Approve or Reject. If you reject a request, you can optionally add a reason.

Requesting leave in the mobile app

Employees submit leave requests via the mobile app:

1. Open your profile

   Tap the Profile tab in the bottom navigation.

2. Annual leave and sick leave

   Scroll to the Annual leave and sick leave section.

3. Request

   Tap + Request.

4. Select the type

   Select the request type: Leave or Sick leave.

5. Set the period

   Select the start and end date of the absence.

6. Add details

   Optionally add a note or description.

7. Submit request

   Confirm the request. It’s sent to the administrator for approval.

Tip

In the Annual leave and sick leave section of the profile view, employees can also view their past requests and their status (pending, approved, rejected).

Sick leave

Sick leave requests can be created in two ways:

• Employees — via the mobile app in the profile section, in the same way as a leave request (select the Sick leave type).
• Administrator — via + NEW REQUEST in the dashboard’s absence management. This is useful when an employee calls in sick by phone.

Permissions

Permission	Description
LEAVE_REQUEST	Submit leave and sick leave requests
LEAVE_APPROVE	Approve or reject requests

Next steps

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